Translate scanned records without retyping them.
RecordEcho reads a scanned record, handwriting, tables and stamps included, and drafts the translation. Your linguist reviews it with every line tied to its place on the page.
State Budgetary Healthcare Institution
“Verkhnerechensk City Clinical Hospital No. 4”
000000, Verkhnerechensk, 18 Zavodskaya St.
tel. (000) 555-01-42
Medical documentation
Form No. 027/u
Institution OKPO code: 00000000
[Rectangular stamp: Cardiology Department. Discharged. Handwritten date: 13.10.2023] Check handwriting
Discharge summary No. 2417/23
from the inpatient medical record
Patient's full name: Sokolova, Anna Petrovna
Date of birth: 14 March 1958 (age 65) Sex: female Day-first date
Address: Verkhnerechensk, 12 Sadovaya St., apt. 47
Place of work: retired
Received inpatient treatment in the cardiology department from 2 October 2023 to 13 October 2023 (11 bed-days).
Clinical diagnosis
Principal: Ischemic heart disease. Exertional angina, functional class II. Hypertensive disease, stage III; arterial hypertension, grade 2; cardiovascular risk 4 (very high).
Complications: Chronic heart failure, stage I, functional class II (NYHA).
Concomitant: Type 2 diabetes mellitus, target HbA1c below 7.5%. Dyslipidemia. Osteoarthritis of the knee joints, grade II.
Complaints on admission
Pressing pain behind the breastbone when walking up to 300 m, relieved by rest within 3 to 5 minutes; shortness of breath on climbing to the second floor; headaches at the back of the head when blood pressure rises to 170/100 mmHg; general weakness.
Scans arrive as pictures of text.
A discharge summary from another country. A vaccination card filled in by three different nurses. A consent form that only exists as a fax of a photocopy.
None of it can be selected, searched or loaded into a translation tool. So someone retypes it, rebuilds the tables and decides how to describe each stamp, all before translation starts.
RecordEcho does that first pass and shows its work, so your linguists spend their time checking and translating.
How it works
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Upload the scan as it arrived
A multi-page PDF or a photo. No splitting into pages and no cleanup first.
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RecordEcho reads the page
Print, handwriting, tables, checkboxes, stamps and signatures come out as structured text, in reading order. Anything it is unsure of gets a flag.
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Your linguist reviews it
The scan sits beside the extracted text and a draft translation. Select a line and its place on the page lights up. Flagged items come first.
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Export the translation
A Word document that follows the original's layout, ready to deliver or to load into the translation system you already use.
Careful with what the page says
- It flags what it can't read
- Smudged handwriting and faint fax pages are marked for a person to check. They are never filled in with a guess.
- Numbers stay as written
- Doses, lot numbers and record numbers carry over unchanged. A date that could be read two ways is flagged.
- Marks get described
- Stamps, seals and signatures become bracketed notes, the way translators write them: [round seal: City Clinical Hospital No. 4] [signature] [illegible]
- A person signs off
- The first draft is machine-made. Nothing is final until your linguist approves it.
Who it's for
Language service agencies that translate records for clinics, health plans, law offices and public agencies.
The documents are the awkward ones: discharge summaries, lab reports, vaccination cards, intake forms, consent forms, birth and marriage certificates, court records.
We are testing first on Russian, Spanish and Vietnamese, into and out of English. Tell us which languages you need.
A note on where we are
RecordEcho is in early development, and we are shaping it with a small group of agencies.
It is not yet cleared for real patient or client records, so demos run on synthetic documents like the one at the top of this page. We won't ask you to send anything confidential.
See it on a document like yours.
Tell us what kind of records you handle and in which languages. We'll build a synthetic one to match and walk you through the result.
Please leave out patient and client details. The kind of document is all we need.